Oomūli

Oomūli feature guides

Business Finances

Track your establishment’s bills, payments and cash outlook without losing the history.

Reviewed:

What this feature is for and who can use it

  1. Open Tools & settings (More on a phone), then Business Finances.
  2. Use it to track establishment bills, recorded payments, expected income and reimbursements. Your account needs View establishment finances; changing records also needs Manage establishment finances and an active Business Finances or Premium plan.
  3. Check the selected establishment before adding anything.

Amounts are currently in USD. Availability depends on whether the feature has been enabled for this release.

Add the accounts you want to track

  1. Open Accounts, then select Add account.
  2. Enter a description, choose Bank account, Cash, Credit card or Loan, and enter the balance you checked. Use a negative balance for money owed on a credit card or loan.
  3. Set Balance checked on. Keep at least (USD) is the minimum cash balance you want the forecast to flag. Select Save.

Oomūli records what you enter. It does not connect to a bank or move money. Use Correct recorded balance when your records need a correction.

Add a bill and record a payment

  1. Select Add bill. Enter Description, Amount (USD) and Due date. Choose Pay from if you know which account will pay it.
  2. For a repeating bill, choose Repeat and Create bills through. Review dates shows the bills that will be created. Choose what happens when a month does not contain the selected day.
  3. Select Save. The bill appears in Bills. Adding a bill does not change your recorded account balance.
  4. After you pay, find the bill and select Record payment. Enter the amount actually paid, choose Pay from, and select Save. A partial payment leaves the rest outstanding.

For example, paying $25 toward a $100 bill leaves $75 to pay. Use Add credit for a reduction without money moving; use Record refund when money is returned.

Review a reimbursement

  1. Employees open Tools & settings → Reimbursements, select Request reimbursement, enter the work purchase and select Save.
  2. A reviewer with finance viewing, management and reimbursement permissions opens Reimbursements and selects Approve or Decline on another employee’s request.
  3. Enter a Decision note and select Confirm decision. Approval creates a business bill. Record payment on that bill only after repayment actually happens.

A reviewer cannot approve their own request. Approval does not send money.

Review a month and look ahead

  1. Open Bills and choose Month. Use Search bills or Show to narrow the list.
  2. Select Month calendar and choose a day to see its bills. Previous month and Next month change the view; they do not delete records.
  3. Open Cash forecast and choose Forecast through month. The chart starts today. Expand View daily balances for the exact figures.
  4. Use History to review recorded changes, including payments and corrections.

Expected income is excluded unless you select Also include expected income (less conservative). Bills without an account are listed separately and are not included in account balances. This forecast is an estimate based on your records, not a historical bank statement.

Export, print and resolve a save problem

  1. Open the view you want to share and select Export / Print. Read the scope and preview to check which records are included.
  2. Select Export CSV for a spreadsheet, or Print / Save as PDF to use your browser’s print options.
  3. If a save cannot be confirmed, select Retry save safely. Do not enter the same payment again.
  4. If access is read-only, you can still review and export saved records. Contact your administrator about business access, or Help & feedback about your personal plan.

Changing a month does not erase earlier records. If an amount is rejected, use a decimal amount without a currency symbol, such as 0.25 or .25. These guides describe the staging candidate; physical-device printing still needs acceptance testing.